Privacy Policy - Inbo.Club

Last Updated: June 1, 2025

1. Introduction

Inbo.Club ("we," "us," "our," or "Service") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our newsletter aggregation platform. By using our Service, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Personal Information

We collect personal information that you voluntarily provide to us, including:

  • Account Information: Name, email address, username, and password
  • Profile Information: Display preferences, notification settings, and account customizations
  • Contact Information: Email addresses used for account communication and service notifications

2.2 Newsletter and Email Data

  • Newsletter Content: Complete newsletter content from your subscriptions stored on our platform
  • Unique Email Addresses: Email addresses we provide for newsletter subscriptions (e.g., [username]@inbo.club)
  • Gmail Integration Data: When enabled, emails from selected senders in your Gmail account
  • Email Metadata: Sender information, subject lines, timestamps, and delivery status

2.3 Usage and Analytics Data

We automatically collect information about your interaction with our Service:

  • Reading Analytics: Reading progress, time spent reading emails, word counts, and completion rates
  • Subscription Data: Newsletter subscriptions, preferences, folder organizations, and categorizations
  • Platform Usage: Features used, clicks, navigation patterns, and session duration
  • Device Information: Device type, operating system, browser type, and app version
  • Performance Data: Load times, error logs, and technical diagnostics

2.4 AI and Machine Learning Data

  • Content Analysis: Newsletter content processed for summaries, recommendations, and search functionality
  • Behavioral Patterns: Reading habits, preferences, and engagement patterns for personalization
  • Recommendation Data: Content preferences and algorithm training data

3. How We Use Your Information

3.1 Service Provision

  • Delivering newsletter content to your account
  • Managing your subscriptions and email forwarding
  • Providing reading interface and offline access
  • Syncing data across your devices
  • Processing Gmail integration requests

3.2 Personalization and Enhancement

  • Generating AI-powered summaries and recommendations
  • Customizing your reading experience
  • Organizing content based on your preferences
  • Improving search functionality within newsletters
  • Analyzing reading patterns for better content curation

3.3 Communication

  • Sending service notifications and updates
  • Delivering push notifications for new newsletters
  • Providing customer support and technical assistance
  • Sending promotional communications (with your consent)
  • Notifying you of important account or service changes

3.4 Service Improvement

  • Analyzing usage patterns to improve our platform
  • Developing new features and functionality
  • Troubleshooting technical issues
  • Conducting research and analytics
  • Ensuring platform security and preventing abuse

4. Data Storage and Security

4.1 Storage Infrastructure

  • Newsletter content is stored on secure persistent storage systems
  • User data is maintained in encrypted databases with appropriate security measures
  • All data transmission is encrypted using industry-standard protocols
  • Regular security audits and monitoring are performed

4.2 Data Retention

  • Active Content: Newsletter content is retained according to your account settings and preferences
  • Trashed Content: Deleted emails are permanently removed after 90 days
  • Account Data: Personal information is retained while your account is active
  • Analytics Data: Usage data may be retained in aggregated, anonymized form for service improvement

4.3 Storage Limits

  • Free accounts receive limited storage space
  • Premium accounts receive significantly more storage (up to 20x more than free accounts)
  • Users are notified when approaching storage limits
  • Content may be automatically archived or deleted based on account settings

5. Information Sharing and Disclosure

5.1 Third-Party Integrations

  • Gmail Integration: We access only emails from senders you specifically authorize
  • External Apps: When you enable integrations (RSS, note-taking apps, social media), data is shared according to your preferences
  • API Access: Third-party developers may access limited data through our API with your explicit consent

5.2 Service Providers

We may share information with trusted service providers who assist in:

  • Cloud storage and infrastructure services
  • Email delivery and processing
  • Analytics and performance monitoring
  • Customer support and communication
  • Payment processing (for premium accounts)

5.3 Legal Requirements

We may disclose your information when required by law or to:

  • Comply with legal processes, court orders, or government requests
  • Protect our rights, property, or safety
  • Prevent fraud, abuse, or illegal activities
  • Enforce our Terms of Service

5.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity, subject to the same privacy protections.

6. Your Privacy Rights and Choices

6.1 Account Management

  • Access: You can view and download your personal data through your account settings
  • Correction: You can update or correct your personal information at any time
  • Deletion: You can request deletion of your account and associated data
  • Export: You can export your newsletter content and subscription data

6.2 Communication Preferences

  • Notifications: Customize push notifications and email alerts in your account settings
  • Promotional Communications: Opt out of marketing emails while maintaining essential service notifications
  • Critical Notifications: Security, billing, and service update notifications cannot be disabled

6.3 Data Control

  • Gmail Integration: Enable or disable Gmail access and select specific senders
  • Third-Party Integrations: Control which external services can access your data
  • AI Features: Opt out of certain AI-powered features and data analysis
  • Analytics: Limit collection of usage analytics and behavioral data

7. Cookies and Tracking Technologies

7.1 Cookies We Use

  • Essential Cookies: Required for basic platform functionality and security
  • Preference Cookies: Remember your settings and customizations
  • Analytics Cookies: Help us understand how you use our Service
  • Performance Cookies: Monitor and improve platform performance

7.2 Cookie Management

  • You can control cookie preferences through your browser settings
  • Disabling essential cookies may affect platform functionality
  • Third-party integrations may use their own cookies subject to their privacy policies

8. International Data Transfers

  • Your data may be processed and stored in countries other than your own
  • We ensure appropriate safeguards are in place for international transfers
  • Data protection standards equivalent to your home country are maintained
  • Users in the European Union benefit from adequate protection mechanisms

9. Children's Privacy

  • Our Service is not intended for children under 13 years of age
  • We do not knowingly collect personal information from children under 13
  • If we become aware of such collection, we will delete the information immediately
  • Parents may contact us to request deletion of their child's information

10. California Privacy Rights (CCPA)

California residents have additional rights under the California Consumer Privacy Act:

  • Right to Know: Request information about data collection and use
  • Right to Delete: Request deletion of personal information
  • Right to Opt-Out: Opt out of the sale of personal information (Note: We do not sell personal information)
  • Right to Non-Discrimination: Equal service regardless of privacy choices

To exercise these rights, contact us at privacy@inbo.club.

11. European Privacy Rights (GDPR)

Users in the European Union have additional rights under the General Data Protection Regulation:

  • Legal Basis: We process data based on consent, legitimate interests, and contractual necessity
  • Data Portability: Receive your data in a portable format
  • Right to Object: Object to processing based on legitimate interests
  • Automated Decision-Making: Information about AI-powered features and the right to human review

To exercise these rights, contact us at privacy@inbo.club.

12. Data Breach Notification

  • We maintain incident response procedures for potential data breaches
  • Affected users will be notified promptly if a breach occurs
  • Relevant authorities will be notified as required by applicable law
  • We will provide information about the nature of the breach and steps being taken

13. Google Workspace API Data Use Restrictions

13.1 AI and Machine Learning Limitations

  • Data obtained through Google Workspace APIs (including Gmail integration) is NOT used to develop, improve, or train generalized AI and/or machine learning models
  • Google Workspace API data is used solely for providing our core newsletter aggregation and reading services to individual users
  • Any AI features within our platform (such as newsletter summaries and recommendations) are powered by separate AI services and do not use Google Workspace API data for model training
  • We comply with all Google API Services User Data Policy requirements regarding data use restrictions

13.2 Specific Data Handling for Gmail Integration

  • Gmail data accessed through our integration is used exclusively for importing and displaying newsletter content to the individual user
  • This data is not shared with third-party AI services for model training purposes
  • Gmail integration data is processed only to provide the specific functionality requested by the user (newsletter import and organization)

14. Third-Party Services

14.1 Newsletter Publishers

  • We are not responsible for the privacy practices of newsletter publishers
  • Each newsletter may have its own privacy policy and data practices
  • Your relationship with newsletter publishers is independent of our Service

14.2 External Integrations

  • Third-party integrations (Gmail, RSS feeds, note-taking apps) have their own privacy policies
  • We are not responsible for the privacy practices of integrated services
  • Review the privacy policies of any external services you choose to integrate

15. Updates to This Privacy Policy

  • We may update this Privacy Policy at any time to reflect changes in our practices or legal requirements
  • Material changes will be communicated via email or platform notification when possible
  • Changes may be implemented immediately upon posting
  • Continued use of the Service constitutes acceptance of the updated policy
  • The "Last Updated" date at the top indicates when changes were made

16. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

  • Email: support@inbo.club

17. Effective Date

This Privacy Policy is effective as of June 1, 2025 and supersedes all prior privacy policies. By continuing to use our Service after this date, you acknowledge that you have read and agree to this Privacy Policy.

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This Privacy Policy governs your use of Inbo.Club and is incorporated into our Terms of Service.